Effective April 2, 2026 · Elate Systems LLC · Brokerexpense
These Terms of Service govern your access to and use of Brokerexpense, a product operated by Elate Systems LLC.
By creating an account, connecting a financial account, connecting an email account, or using Brokerexpense, you agree to these Terms.
Brokerexpense helps users find, match, organize, and prepare business expense documentation.
Brokerexpense may allow users to:
Brokerexpense is an expense preparation tool. It does not replace your employer's reimbursement system, accounting system, finance team, expense platform, bank, card issuer, or financial institution.
You may use Brokerexpense only if you are legally able to enter into a binding agreement and are using the service for lawful business purposes.
You are responsible for ensuring that your use of Brokerexpense complies with your employer's policies, reimbursement rules, confidentiality obligations, and applicable laws.
To use Brokerexpense, you may need to create an account and provide accurate information.
You are responsible for:
Brokerexpense may allow you to connect third-party accounts, including financial accounts and email accounts.
Brokerexpense uses Plaid to allow users to connect financial accounts or card accounts. Brokerexpense may access transaction details such as merchant name, date, amount, transaction description, category, and account/card metadata.
Brokerexpense does not initiate payments, move money, transfer funds, provide lending decisions, provide credit decisions, or provide investment advice.
Brokerexpense may connect to Gmail, Outlook, or other supported email providers using OAuth or similar authorization methods.
Email access is used to find and organize expense-related documents, including receipts, travel confirmations, hotel folios, rideshare receipts, event receipts, and similar documents.
Brokerexpense does not send, delete, or modify your emails.
You retain ownership of the information you provide to Brokerexpense, including uploaded documents, expense context, notes, tags, and export data.
You grant Elate Systems LLC a limited right to process this information solely to provide, maintain, secure, support, and improve Brokerexpense.
You represent that you have the necessary rights and permissions to connect accounts and process the information you submit or authorize Brokerexpense to access.
Brokerexpense may use automated processing, OCR, machine learning, and artificial intelligence providers to help extract receipt details, classify expenses, match transactions, detect missing receipts, and improve product functionality.
Brokerexpense may use service providers including OpenAI, Google Gemini, Anthropic, xAI, OpenRouter, Microsoft Azure, Datadog, and other infrastructure or model providers.
Automated results may be incomplete or incorrect. You are responsible for reviewing expense information before submitting it to your employer, firm, accounting system, or reimbursement process.
You agree not to use Brokerexpense to:
We may suspend or terminate accounts that violate these Terms.
Brokerexpense may offer paid plans. Pricing, billing cycles, and plan features are provided at signup or in the product.
Unless otherwise stated:
Early access reservations, beta programs, pilots, or early-access plans may be subject to separate terms.
Brokerexpense integrates with third-party services, including Plaid, Google, Microsoft, model providers, hosting providers, analytics providers, and other vendors.
Your use of third-party services may be subject to their own terms and privacy policies. Elate Systems LLC is not responsible for third-party services outside our control.
We use reasonable administrative, technical, and organizational safeguards to protect user data. However, no system is completely secure.
You are responsible for maintaining secure access to your own devices, accounts, passwords, and connected services.
Brokerexpense is provided on an "as is" and "as available" basis.
We do not guarantee that:
Brokerexpense does not provide legal, tax, accounting, financial, investment, or reimbursement advice.
To the maximum extent permitted by law, Elate Systems LLC will not be liable for indirect, incidental, consequential, special, exemplary, or punitive damages, including lost profits, lost revenue, lost data, business interruption, or reimbursement denial.
To the maximum extent permitted by law, our total liability for any claim related to Brokerexpense will not exceed the amount you paid to us for the service in the three months before the claim arose, or $100 if you have not paid us.
You agree to indemnify and hold harmless Elate Systems LLC from claims, damages, liabilities, costs, and expenses arising from your use of Brokerexpense, your violation of these Terms, your connected accounts, your submitted data, or your violation of applicable law or third-party rights.
You may stop using Brokerexpense at any time. You may request account deletion by contacting contact us.
We may suspend or terminate access if you violate these Terms, create risk for the service, fail to pay applicable fees, or use Brokerexpense unlawfully.
We may update these Terms from time to time. If we make material changes, we will update the effective date and may provide additional notice.
Continued use of Brokerexpense after changes become effective means you accept the updated Terms.
These Terms are governed by the laws of the State of New York, without regard to conflict of law principles.
Elate Systems LLC
Brokerexpense
contact us
This Data Deletion Policy explains how users can request deletion of data associated with Brokerexpense.
This policy applies to personal information and user data processed by Brokerexpense, including:
Users may request deletion by reaching out through our contact us
Please include:
We may need to verify your identity before completing the request.
After we verify your request, we will delete or de-identify applicable data from active systems, unless retention is required for legal, security, fraud prevention, billing, dispute resolution, or legitimate business purposes.
Deletion may include:
If you connected a financial account through Plaid, you may also revoke access through:
Revoking access prevents future access to that account but may not automatically delete historical data already processed by Brokerexpense. To delete stored data, contact us.
If you connected Gmail, Outlook, or another email provider, you may revoke access through:
Revoking access prevents future email access but may not automatically delete expense data already processed by Brokerexpense. To delete stored data, contact us.
Deleted data may remain in encrypted backups or system logs for a limited period before being overwritten or deleted according to our retention practices.
We may retain limited records where necessary for:
Brokerexpense helps users prepare business expense documentation. If you export or submit data to your employer, finance team, accounting system, reimbursement platform, or another third party, Brokerexpense does not control deletion from those external systems.
You must contact those third parties directly to delete data from their systems.
We aim to process verified deletion requests within a reasonable period. Some requests may take longer depending on the scope of data, legal requirements, backup schedules, or verification needs.
For deletion requests, contact us
Brokerexpense is built to help users organize sensitive business expense data, including receipts, email-derived expense documents, and financial transaction information. We take security seriously and use administrative, technical, and organizational safeguards to protect user data.
Brokerexpense is hosted in the United States using Microsoft Azure infrastructure.
Our systems are designed to use secure cloud infrastructure, access controls, monitoring, and encryption to protect user data.
Brokerexpense uses Plaid to connect user-authorized financial accounts.
Brokerexpense does not ask for or store users' bank passwords. Financial account connections are authorized through Plaid and supported financial institutions.
Brokerexpense does not initiate payments or move money.
Brokerexpense uses OAuth or similar authorization methods to connect supported email accounts such as Gmail and Outlook.
Brokerexpense requests read-only access where supported. Brokerexpense does not send, delete, or modify user emails.
Users may revoke email access through their email provider's account settings.
Brokerexpense uses encryption in transit and encryption at rest where appropriate.
This includes:
Access to production systems and user data is limited to authorized personnel and service providers who need access to operate, secure, support, or improve Brokerexpense.
We use access controls intended to reduce unauthorized access, including:
Brokerexpense uses monitoring and observability tools, including Datadog, to help detect errors, performance issues, service disruptions, and suspicious activity.
Logs may include technical information such as request metadata, error traces, performance metrics, and security-relevant events. We aim to limit sensitive user content in logs where practicable.
Brokerexpense may use AI, OCR, and machine learning providers to process receipts, emails, transaction descriptions, and expense context.
These providers may include:
We use these providers to support functions such as receipt extraction, transaction matching, categorization, summarization, and missing receipt detection.
Where practicable, we limit the data sent to providers to what is needed for the requested processing task.
Brokerexpense is designed to process data needed for expense preparation.
We aim to limit collection and use to:
Users can:
If we become aware of a security incident affecting user data, we will investigate and take appropriate action. Where required by law or contract, we will notify affected users or relevant parties.
For security questions or reports, contact us
Please include a clear description of the issue and any relevant details.
Brokerexpense uses third-party service providers and subprocessors to operate, secure, support, and improve the service.
This list may be updated from time to time as our vendors change.
| Provider | Purpose | Data Processed | Notes |
|---|---|---|---|
| Microsoft Azure | Cloud hosting, infrastructure, storage, compute, networking | Application data, user data, expense data, technical data | Hosted in the United States |
| Plaid | Financial account connection and transaction data access | Financial account metadata, transaction data, institution connection data | Used only with user authorization |
| Datadog | Monitoring, logging, observability, error tracking, security monitoring | Technical logs, metrics, traces, error data, limited metadata | Used for system reliability and security |
| OpenRouter | Model routing and AI processing | Prompts, extracted receipt or transaction context, limited user content needed for processing | Used for AI-enabled processing |
| OpenAI | AI processing, receipt parsing, matching, classification, summarization, extraction | Limited user content needed for AI processing | Used for AI-enabled processing |
| Google Gemini | AI processing, OCR, extraction, classification, summarization, matching | Limited user content needed for AI processing | Used for AI-enabled processing |
| Anthropic | AI processing, extraction, classification, summarization, matching | Limited user content needed for AI processing | Used for AI-enabled processing |
| xAI | AI processing, extraction, classification, summarization, matching | Limited user content needed for AI processing | Used for AI-enabled processing |
| Gmail OAuth and email account connectivity | Email metadata, receipt emails, attachments, OAuth tokens | Used only with user authorization | |
| Microsoft | Outlook OAuth and email account connectivity | Email metadata, receipt emails, attachments, OAuth tokens | Used only with user authorization |
Brokerexpense may use AI providers to assist with:
Where practicable, Brokerexpense limits data sent to AI providers to the information needed to perform the relevant task.
We may update this list as providers are added, removed, or changed.
For questions about subprocessors or service providers, contact us
This Cookie Policy explains how Brokerexpense uses cookies and similar technologies.
Cookies are small text files placed on your browser or device. Similar technologies may include local storage, pixels, tags, SDKs, and device identifiers.
Brokerexpense may use cookies and similar technologies for:
These cookies are required for Brokerexpense to work. They may support login, authentication, account security, session management, and core product functionality.
You cannot disable essential cookies through Brokerexpense because the service may not function properly without them.
These cookies help us understand how Brokerexpense is used, identify errors, monitor performance, and improve the service.
We may use providers such as Datadog and other analytics or monitoring tools.
These cookies remember settings such as interface preferences, saved views, or other user choices.
These cookies help protect Brokerexpense from unauthorized access, abuse, fraud, and security threats.
Brokerexpense may use third-party technologies from vendors such as:
These providers may use cookies or similar technologies to provide their services.
You can control cookies through your browser settings. Depending on your browser, you may be able to block, delete, or receive alerts about cookies.
If you block or delete cookies, some parts of Brokerexpense may not work correctly.
Some browsers offer "Do Not Track" signals. Brokerexpense does not currently respond to Do Not Track signals.
We may update this Cookie Policy from time to time. Updates will be posted with a revised effective date.
For questions about cookies, contact us
This Acceptable Use and AI Processing Disclosure explains how Brokerexpense may use automated processing, OCR, machine learning, and AI tools, and what users may and may not do with Brokerexpense.
Brokerexpense helps users prepare business expense documentation by finding receipts, matching receipts to financial transactions, identifying missing documentation, and organizing expense information for export.
Brokerexpense is not a reimbursement system, accounting system, tax advisor, legal advisor, financial advisor, lender, bank, card issuer, or payment processor.
Brokerexpense may use automated tools, OCR, machine learning, and AI models to process expense-related data.
This processing may include:
Brokerexpense may use third-party AI and model providers, including:
Data may be sent to these providers only as needed to perform Brokerexpense functionality.
AI and automated outputs may be incomplete, inaccurate, or misclassified.
Users are responsible for reviewing all expense records, matched transactions, missing receipt flags, extracted fields, notes, classifications, and exports before submitting them to an employer, finance team, reimbursement system, accountant, or other third party.
Brokerexpense does not guarantee that any expense will be approved, reimbursed, categorized correctly, or accepted by your firm.
Depending on the feature, Brokerexpense may process:
Where practicable, Brokerexpense limits the data sent for AI processing to the information needed for the task.
You may not use Brokerexpense to:
Brokerexpense is intended for business expense preparation. Users should avoid uploading or submitting sensitive personal information that is not needed for expense processing.
This may include:
Brokerexpense may suggest matches, classifications, or missing receipt flags, but users remain responsible for final review and submission.
Brokerexpense does not make final reimbursement decisions, employment decisions, lending decisions, credit decisions, insurance decisions, or legal determinations.
Brokerexpense may use usage data, error patterns, product interactions, and user feedback to improve performance, reliability, and matching accuracy.
Where applicable, we use reasonable controls to protect user information and limit unnecessary exposure of sensitive data.
For questions about acceptable use or AI processing, contact us